Virtual Tournament Manager

Effective Date: January 13, 2025

We at Virtual Tournament Manager respect the privacy of our users ("you" or "your") and are committed to protecting your personal data. This Privacy Policy outlines how we collect, use, disclose, and protect your information in connection with our Virtual Tournament Manager software ("Software"), which is hosted on the cloud and used to manage tournaments, participants, and event data.

By accessing or using the Software, you agree to the terms outlined in this Privacy Policy. If you do not agree with the terms of this policy, please do not use the Software.

1. Information We Collect

We collect both personally identifiable information and non-personally identifiable information as part of the functionality of our Software:

Personal Information: When you create an account or use certain features of the Software, you may be required to provide personal information, such as your name, email address, phone number, photos, videos, tournament registration details, and any other information needed for tournament management purposes.
Non-Personal Information: We may collect technical data regarding the use of the Software, including but not limited to IP addresses, browser type, device type, operating system, pages visited, and usage activity for analytics and improving the Software.
Social Media Integration: If you choose to use social media accounts to register or log in, we may collect the data provided by your social media account, including your name, email address, and other profile information as authorized by you or the social media platform.

2. How We Use Your Information

We use the information we collect to provide and improve the Software, including but not limited to:

Managing tournament registration and participation.
Communicating with you about tournament updates, scheduling, and event notifications.
Recording scores and calculating tournament results.
Analyzing usage patterns to improve functionality and enhance user experience.
Providing support and resolving technical issues.
Complying with legal obligations and enforcing our terms of service.

3. Data Sharing and Disclosure

We will not sell, rent, or trade your personal information to third parties. However, we may share your data under the following circumstances:

Service Providers: We may share your information with trusted third-party service providers that assist in hosting the Software, processing payments, or supporting operational functions (e.g., email delivery, customer service).
Legal Requirements: We may disclose your information if required by law, regulation, or legal process (e.g., a subpoena, court order) or in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
Social Media Integration: If you interact with third-party platforms (e.g., Facebook), your interactions may be subject to the privacy policies of those platforms. We encourage you to review the privacy policy of any third-party service you interact with.

4. Data Security

We use industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These include encryption, secure servers, and access control policies. However, no method of data transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Retention of Information

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you wish to delete your account or request the removal of your personal data, you can contact us through the support channels provided within the Software. We will comply with such requests, subject to any legal obligations to retain certain data.

6. User Rights and Choices

You have the right to:

Access, correct, or update your personal information at any time by logging into your account.
Opt out of promotional communications by following the unsubscribe instructions included in the communication or by contacting us directly.
Request the deletion of your personal data, subject to legal exceptions.

Please note that some features of the Software may be limited if you choose to delete certain information or opt out of specific data collection practices.

7. Cookies and Tracking Technologies

We use cookies and other tracking technologies to enhance your experience with the Software. These technologies may collect non-personally identifiable information such as usage patterns and site activity. You can control cookie settings through your browser, but disabling cookies may affect certain features of the Software.

8. International Data Transfers

If you are accessing the Software from outside of the United States please be aware that your personal information may be transferred to and processed in the United States, where our servers and infrastructure are located. By using the Software, you consent to such transfers.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or new features of the Software. We will notify you of any significant changes by posting an updated version of this policy within the Software or through other communication channels.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

privacy@virtualworldtournamentmanager.com

Thank you for trusting us with your data. We are committed to providing a secure and transparent experience for all of our users.

This Privacy Policy complies with the applicable Facebook Developer Terms related to the usage of Facebook social plugins and integration.